Thank you for considering the City of Whitehorse as the place to host your event.
Whitehorse City Council classifies events as public or private festivals or events, demonstrations or expos, fetes, markets, marches or rallies, and any other mass gathering that meets any of the below criteria:
All events held within Council managed spaces or roads require an Event Permit.
Full details about the event permit system, including the application process, details of required supporting documentation and timelines for submission can be found in the Event Permit Guide - Aug 2018 (152.03kB).
Event organisers should lodge their event permit application with Council as early in the planning process as possible.
Online by completing the online Event Permit Application Form
As part of the event permit application process, event organisers are required to read and agree to the Event Permit - Terms and Conditions - November 2018 (194.52kB). All events held within the City of Whitehorse must be produced in accordance with the Terms and Conditions.
If you are new to event organising, Council has created a series of Fact Sheets that can assist with your preparations:
Alcohol at events (44.37kB)
Amusement rides, jumping castles and inflatables (43.25kB)
Audience welfare (Toilets, Waste, First Aid, Drinking Water) (40.28kB)
BBQs, gas bottles and gas safety (42.91kB)
Crowd safety and emergency planning (41.13kB)
Electrical safety (43.53kB)
Extreme weather and total fire ban days (44.34kB)
Fire safety (97.80kB)
Food vendors (44.72kB)
Marquees and umbrellas (41.97kB)
Notifications and noise management (40.77kB)
Outdoor cinemas (42.28kB)
Petting zoos and animal farms (40.30kB)
Public liability insurance (PLI) (33.48kB)
Traffic Management (41.77kB)
Working with children (41.93kB)
The Event Permit Guide - Aug 2018 (152.03kB) provides event organisers with an overview of the event permit process and basic info on event delivery.
The Event Planning Guide - Creating Supporting Documentation - Jan 2019 (2.08MB) goes into further detail about to assist event organisers create supporting documents.
If you are looking for additional detailed information for safe event management, please refer to:
Safe and Healthy Crowded Places Handbook 2018 (1.91MB)
Safe and Healthy Crowded Places Checklists 2018 (523.37kB)
Safe and Healthy Crowded Places Further Resources 2018 (372.38kB)
If you require more information, please contact Council using the details below:
Administration and Events Officer
Phone: 9262 6352
Fax: 9262 6490
379-397 Whitehorse Road, Nunawading, Victoria 3131Australia
Tel: (03) 9262 6333 Fax: (03) 9262 6490Email: firstname.lastname@example.org