If you are planning a formal event in Whitehorse it is likely that you will need to apply for an event permit.
Any events falling under the categories below, which are held within or on a Council-managed space or road, will require an event permit. The permit system is in place to ensure that all events held within the municipal spaces are managed in a safe and structured manner, in accordance with current legislation, that minimises disruption to stakeholders and ensures all key parties are informed about the impacts of the event.
As part of the event permit application process, event organisers are required to read and agree to the Event Permit - Terms & Conditions (148.39kB). All events held within the City of Whitehorse must be produced in accordance with the Terms and Conditions.
As risks related with events vary, Council has set different planning requirements for low impact, medium impact and high impact events. Simply put, the bigger the event the more evidence of planning Council will require.
To assist event organisers, the following guides have been created to explain the application process, details of required supporting documentation and timelines for submissions.
Event Permit Guide for Low Impact Events - As at May 2015 (291.08kB)
Event Permit Guide for Medium High Impact Events - As at May 2015 (332.76kB)
New event organisers should refer to the documents below when preparing the supporting documents required for medium and high impact events:
Event Planning Guide_Creating Supporting Documentation - As at May 2015 (449.52kB)
Event organisers should lodge their event permit application with Council as early in the planning process as possible. This will ensure that the proposed location is available on the date required and that the event permit application and required supporting documentation (if applicable) can be processed in advance of the event.
Applications may be declined if event organisers do not submit applications with a sufficient time for processing and internal notifications and checks. Council processing times are listed in the table below.
Applications can be made using the online Event Permit Application Form or email firstname.lastname@example.org for further information.
If you require more information, please contact Council using the details below:
Administration and Events Officer
Phone: 9262 6352
Fax: 9262 6490
379-397 Whitehorse Road, Nunawading, Victoria 3131
Tel: (03) 9262 6333 Fax: (03) 9262 6490Email: email@example.com