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Filming Permits
The City of Whitehorse has many attractive sites for filming ranging from the iconic Box Hill Town Hall through to the historical Schwerkolt Cottage and Museum Complex as well as many beautiful open space locations.
To film within the City of Whitehorse you need to apply for a Filming and Stills Photography Permit. Whitehorse City Council will assess the application if it is submitted within the relevant timeframe as detailed below. The application will be reviewed by various departments within Council and a permit will be granted provided all requirements have been met and approved.
When to Apply
All applications must be submitted to Council 10 business days before the intended filming date or 15 business days before if the filming activity will occur between the hours of midnight and 6am.
What You'll Need
Before you begin your online application, you will need to ensure that you have:
- full details of the location and estimated time of the proposed filming
- full contact details of all involved
- full contact details of the location safety officer and the qualifications they hold
- full details of the production specifics
- running sheet
- details of any pedestrian management and/or traffic management plans
- completed risk assessment
- list of dangerous substances plus safety reports
- site plans, including a map indicating location of parked vehicles
- communication (stakeholder notification) plans
- a copy of Public Liability Insurance for the filming activity.
These should be attached with your online application. If you do not have the plans required in electronic format, you can submit them by fax to 9262 6490.
Submission of an application does not constitute approval for filming. Council will contact you within three working days to acknowledge receipt of your application and whether further information is required to complete your application. Council will issue a permit only when all information has been received, processed and approved.
Fees
Filming within the City of Whitehorse will attract the following fees. Please note fees are inclusive of GST (where applicable) and payable prior to the issuing of a Film and Stills Photography Permit.
|
Type
|
Half day (GST inc.)
|
Full day (GST inc.)
|
Subsequent days after a full day (GST inc.)
|
| Filming |
$320 |
$500 |
$120 |
| Commercial stills |
$150 |
$250 |
$100 |
| Unit base only – when unit bases are set up on public land. In these instances filming may be conducted on private property or within a Council facility. |
$141 |
There is a minimal cost associated with temporary parking permits. Once the Film and Stills Photography Permit Application is received, Council’s Community Laws Department will determine if these parking permits will be required.
A fee waiver also applies in various situations. View the 
City of Whitehorse Filming and Stills Terms and Conditions (37.82kB) for further information on fees.
Contact Us
If you require more information, please contact Council using the details below:
Administration and Events Officer
Phone: 9262 6352
Fax: 9262 6490
Email: ard.admin@whitehorse.vic.gov.au
How to Apply
STEP 1: Please read the City of Whitehorse Filming and Stills Terms and Conditions (37.82kB) before applying for a Film and Stills Photography Permit.
STEP 2: Refer to Filming Permit Frequently Asked Questions if unclear.
STEP 3: Complete the online Films and Stills Photography Permit Application Form below or email ard.admin@whitehorse.vic.gov.au for further information.
Film Victoria
Film Victoria has developed the Victorian Screen Industry Code of Conduct, which can be used as a tool for the local and international screen industry as well as all stakeholders in the filming process.
It’s a comprehensive and practical tool designed to benefit the screen industry, to safeguard community amenity against the impact of screen production activities and enhance the economic benefits of screen production in Victoria.
The Code of Conduct can be found on the Film Victoria website: www.film.vic.gov.au/film-in-victoria