Whitehorse City Council

Filming Applications

The City of Whitehorse has many attractive sites for filming ranging from the iconic Box Hill Town Hall through to the historical Schwerkolt Cottage and Museum Complex as well as many beautiful open space locations.

If you are conducting filming or undertaking a photo shoot within any of the City of Whitehorse’s public open spaces or facilities you will require a filming permit or low impact filming approval. These applications ensure that activities are conducted in accordance with our safety and amenity regulations.

Low Impact Filming

To obtain Low Impact Filming Approval with City of Whitehorse, the following criteria and guidelines must be adhered to:

  • Low Impact Film Application must be submitted at least 2 business days prior to filming activity together with:
    • Topical/satellite map indicating specific filming location/s
    • Public Liability Insurance – Certificate of Currency with minimum AUD$10,000,000 cover.
    • Application fee
  • Filming activity must be of 6 people or less (inc all production crew and talent);
  • Infrastructure to be no more than one camera, one tripod and handheld sound recording equipment. (No lighting or sheltering equipment on stands, no camera tracking devices, no vehicles, sizeable props or generators).
  • Duration of the shoot not to exceed 4 hours
  • Public safety to be maintained at all times and all public pathways / footpaths / cycling paths and roads must not be blocked - a minimum of 2.5 metres is required on footpaths for pedestrian thoroughfare at all times;
    No disruption to be caused to the city's stakeholders (traders, residents and businesses) or motorists or other events in the vicinity of the activities;
  • Filming equipment must not be hard up against or attached to any City of Whitehorse street furniture, infrastructure or assets (including trees, shrubbery and garden beds);
  • No vehicle access is permitted in Parks and gardens or past any street bollards without a permit
  • No physical assets to be disturbed, relocated, altered or damaged due to or as a result of the filming.
  • Any pre-existing damaged assets should be reported to Council immediately upon identification so that they are repaired or made safe prior to filming.
  • City of Whitehorse must be acknowledged in the credits of all productions.

Submission of an application does not constitute approval for filming. Council will contact you within 1 business day to acknowledge receipt of your application and confirm all required documentation has been received. Confirmation of your approval will be issued within two business days of receipt. To apply for approval please complete pdf icon  Low Impact Filming Application - 2017-18 (790.23kB) and return to ard.admin@whitehorse.vic.gov.au.


All Other Filming

All other filming applications must be submitted to Council 10 business days before the intended filming date or 15 business days before if the filming activity will occur between the hours of midnight and 6am.

These applications must be submitted via the on line application.  Before you begin your online application, you will need to ensure that you have:

  • full details of the location and estimated time of the proposed filming
  • full contact details of all involved
  • full contact details of the location safety officer and the qualifications they hold
  • full details of the production specifics
  • running sheet
  • details of any pedestrian management and/or traffic management plans
  • completed risk assessment
  • list of dangerous substances plus safety reports
  • site plans, including a map indicating location of parked vehicles
  • communication (stakeholder notification) plans
  • a copy of Public Liability Insurance for the filming activity.

Submission of an application does not constitute approval for filming. Council will contact you within three working days to acknowledge receipt of your application and whether further information is required to complete your application. Council will confirm your permit only when all information has been received, processed and approved. 


When to Apply

All applications must be submitted to Council 10 business days before the intended filming date or 15 business days before if the filming activity will occur between the hours of midnight and 6am.


What You'll Need

Before you begin your online application, you will need to ensure that you have:

  • full details of the location and estimated time of the proposed filming
  • full contact details of all involved
  • full contact details of the location safety officer and the qualifications they hold
  • full details of the production specifics
  • running sheet
  • details of any pedestrian management and/or traffic management plans
  • completed risk assessment
  • list of dangerous substances plus safety reports
  • site plans, including a map indicating location of parked vehicles
  • communication (stakeholder notification) plans
  • a copy of Public Liability Insurance for the filming activity.

These should be attached with your online application. If you do not have the plans required in electronic format, you can submit them by fax to 9262 6490.

Submission of an application does not constitute approval for filming. Council will contact you within three working days to acknowledge receipt of your application and whether further information is required to complete your application. Council will confirm an agreement only when all information has been received, processed and approved.


How to apply

STEP 1: Please read the pdf icon  2017-18 Filming & Stills - Terms & Conditions (113.06kB)

STEP 2: Refer to the Filming Applications FAQ's if unclear.

STEP 3: Complete the online Films and Stills Photography Application Form or email ard.admin@whitehorse.vic.gov.au for further information. 


Fees

Filming within the City of Whitehorse will attract the following fees. Please note fees are GST free and payable at time of application (Low Impact Filming Approvals) or by the due date on the sundry debtor invoice that will be issued (Filming & Stills Photography Permit).

There is a minimal cost associated with temporary parking permits. Once the Film and Stills Photography Application is received, Council’s Community Laws Department will determine if any parking permits will be required.

A fee waiver also applies in various situations. See below for more information.

Fees correct as at 1 July 2017.

Type Half day  Full day  Subsequent days after a full day 
Filming $370 $560 $140
Commercial Stills $170 $285 $115

Unit base only – when unit bases are set up on public land.

In these instances filming may be conducted on private property or within a Council facility.

$180
Low Impact Filming Approval $104

There is a minimal cost associated with temporary parking permits. Once the Film and Stills Photography Application is received, Council’s Community Laws Department will determine if any parking permits will be required.

Fee waivers may apply in various situations. See Filming and Stills Terms and Conditions (below) for details.


Contact Us

If you require more information, please contact Council using the details below: 

Administration and Events Officer
Phone: 9262 6352
Fax: 9262 6490
Email: ard.admin@whitehorse.vic.gov.au

 


Film Victoria

Film Victoria has developed the Victorian Screen Industry Code of Conduct, which can be used as a tool for the local and international screen industry as well as all stakeholders in the filming process.

It’s a comprehensive and practical tool designed to benefit the screen industry, to safeguard community amenity against the impact of screen production activities and enhance the economic benefits of screen production in Victoria.

The Code of Conduct can be found at Film Victoria.