The following information has been prepared to assist people who wish to present a petition to Council.
Any letter signed by more than one person falls within the definition of a joint letter. There are times when a large number of people have signed the letter believing that they are presenting a petition.
Petitions may be either handed to an individual Councillor for presentation at a Council meeting or posted to:
Whitehorse City Council
Locked Bag 2
Nunawading DC VIC 3131
“A petition is defined as a formal written application, typed or printed without erasure, signed by at least 12 people, whose names and physical addresses also appear and on which each page of the petition bears the wording of the whole petition.”
Local Law No 14 – Meeting Procedures and Common Seal of City of Whitehorse, sets out the requirements for a petition.
1.7 Petitions17.1 A petition must not be presented at a meeting of Council or received by Council unless: 17.1.1 Each page of the petition bears the whole of the wording of the petition.17.1.2 In addition to the signature/s of the petitioners the name/s and physical address/es of all persons who signed the petition are detailed in the petition.17.1.3 The petition and any letter or document presented with or accompanying the petition, the name/s and physical address/es of the person/s and/or organisation/s submitting the petition, letter or document appear on such petition, letter or document.17.2 The Council may, by resolution, resolve to receive a petition that does not comply with one or all of sub clauses 17.1.1, 17.1.2, 220.127.116.11.3 Petitions may be presented by Councillors at any Ordinary Meeting subject to the provisions of Clause 18.104.22.168 When a petition presented to a meeting of the Council relates to an item of business on the agenda, the petition is to be considered by Council as part of its deliberations on such item.17.5 Unless Council determines to consider it as an item of urgent business, no motion (other than a motion to receive the same) may be made on any petition, until the next Ordinary Meeting after that at which the petition has been presented.
A petition should not relate to a matter beyond the powers of the Council and must not be defamatory, indecent, abusive or objectionable in language or substance.
A joint letter is a letter, application, or objection from one or more persons on any subject which is not a petition.
379-397 Whitehorse Road, Nunawading, Victoria 3131Australia
Tel: (03) 9262 6333 Fax: (03) 9262 6490Email: firstname.lastname@example.org