Whitehorse City Council

Protecting Council's Assets

Council spends significant funds each year on maintaining the city’s assets – roads, footpaths, naturestrips and kerbs. It is important that Council has measures in place to ensure they are protected. Approval is required from Council if undertaking works that could affect Council’s assets.  

The Need for a Permit

Council’s Community Local Law 2014 makes it an offence to alter, interfere or damage Council’s assets without a permit. It is essential that property owners and contractors obtain the appropriate permits from Council before they start any works that could have an impact on Council’s assets. Property owners/contractors are responsible for any repairs required to Council assets if damage occurs.

Council Permits are required to:   

  • Regulate activities that may impact on Council’s assets such as roads, kerbs, drains, footpaths and adjoining parks
  • Ensure that ratepayers do not bear the costs associated with damage to Council assets due to work by others
  • Ensure footpaths and naturestrips are clear of obstructions associated with building activities
  • Minimise damage to Council property and other Public Authority assets

The different types of permits required are listed as follows.

Asset Protection

Heavy trucks and other equipment used for building projects (new dwellings, unit developments, extensions and demolitions) can cause damage to footpaths, kerbs, naturestrips, drainage facilities and other public utilities. Any adjoining parks also need to be protected.

Property owners/contractors should obtain an Asset Protection Permit at least seven days prior to the commencement of any building work.

If access to the building site is required through Council owned land (parks, carparks, Council owned buildings, etc) a separate permit is required. Please make a note in the application if access through Council owned land is required.

Request a Final Inspection for Asset Protection

The permit holder may request a ‘Pre-Final Inspection Consultation’ meeting prior to a final inspection. Council officers can then detail the works that need to be completed before the bond is returned.

A ‘Final Inspection’ should only be requested when ALL construction and associated landscaping and reinstatement works are complete.

The cost of the initial Final Inspection is included in the Asset Protection Permit application fee.

If a Final Inspection is requested and all works are not complete, Council may charge an additional fee for each additional Final Inspection that is required. The application form for an additional inspection will be provided to the applicant when required.

Working in the Road Reserve

The road reserve is the whole section of road between properties boundaries, including footpaths, naturestrip, kerb and channel and road pavement.

Council is the Coordinating Road Authority for local roads. VicRoads is the Coordinating Road Authority for arterial roads.

To identify the road type where you propose to undertake works please refer to the Road List .

Consent to Undertake Works in the Road Reserve (Arterial Road)

For works to be undertaken on an arterial road, VicRoads must be contacted as they are the Coordinating Road Authority for arterial roads. Any permits required by VicRoads must be obtained prior to undertaking any works. Once all of the required permits have been obtained from VicRoads, contractors are then required to submit Application Form – Inspections for Various Permits to Council, as Council must oversee the works being undertaken.

Consent to Undertake Works in the Road Reserve (Local Road)

Contractors planning to carry out work in Council road reserves (local roads) must obtain Consent to Undertake Works in the Road Reserve (Road Opening Permit) prior to the commencement of work. This permit allows contractors to excavate in a road reserve to install a vehicle crossing and/or make a connection to Council’s drain, water main, gas, sewer or telecommunications services.

It is important to note that any works within a heritage overlay requires a Planning permit.

Vehicle Crossings

Anyone planning to construct or alter a vehicle crossing on a local road must obtain Consent to Undertake Works in the Road Reserve (Road Opening Permit) from the relevant Coordinating Road Authority prior to the commencement of work, which ensures that the work is completed to a satisfactory standard and that Council’s assets are not damaged.

Service Authority Works

Please be aware that under the Road Management Act 2004, service authorities or their authorised contractors are not required to obtain permits from Council for minor works (minor works are classified as less than 8.5m² of excavation area) on local roads.

Drainage & Other Works in the Road Reserve

Anyone planning to carry out drainage or other works within local road reserves must obtain Consent to Undertake Works in the Road Reserve (Road Opening Permit) from the relevant Coordinating Road Authority prior to the commencement of work, which ensures that the work is completed to a satisfactory standard and that Council’s assets are not damaged.

Drainage Works in an Easement

Consent to Undertake Works in Drainage Easements is to be obtained if connection to Council’s drain is required or a new outfall drain from a development is to be constructed within the drainage easement. In some cases, Council will contribute to the cost of the construction of the drain. Please refer to Drainage Policy No. 1 application form and guidelines below.

Other Engineering Permits

Build over Easement

Property owners/ contractors must obtain Consent to Build over Easement if planning to construct any building/structure or excavate/fill over an easement.

Flood Levels

To obtain Council Report & Consent regarding construction in an area liable to flooding pursuant to Regulation 802 of the Building Regulations 2006, you are required to submit the application form below.

Stormwater Legal Point of Discharge

To obtain a report under the provisions of the “Building Regulations (VIC) 2006, section 610, sub regulation 2: Stormwater Drainage” you are required to submit the application form below.

Please note this is an application for information only – it is not an application to undertake the works. Consent to Undertake Works in the Road Reserve / Easement is required for works undertaken in the road reserve and/or easement for any connection to a Council drain.

Engineering Civil Plans

Please refer to Civil Engineering Plans

Temporary Road Closure

Application form for consent for a temporary part or full road closure of a local road (includes naturestrips, footpaths and laneways). For Arterial Roads (naturestrips and footpaths) please refer to VicRoads for a MOA.

Works Zone Parking

Application form for a ‘Works Zone’ along the frontage of a worksite.

Obtaining a Permit

These applications can be submitted either by mail to Whitehorse City Council, Locked Bag 2, Nunawading DC VIC 3131or by e-mail to customer.service@whitehorse.vic.gov.au. Payment of a fee (non-refundable) is required when applying for a permit. A security deposit (refundable on satisfactory completion of works) may also be required when applying for a permit.

Please note that Council reserves the right to charge additional security deposit bonds, and that the assessment of the security deposit bond will be based on the scope of works and potential damage to Council assets.

Further information on these permits, including fees, can be obtained by contacting Council on 9262 6177 or visiting Council’s offices at the Whitehorse Civic Centre, 379–397 Whitehorse Road, Nunawading.