Council has developed the following guidelines for residents and community groups wishing to use Council's parks and reserves.
Private events and celebrations that are planned in a park or reserve that meet the following criteria do not need to notify Council or require an Event Permit:
These types of events can be staged in any of the 350 parks and reserves in Whitehorse.
Some birthday parties that are held in a Council park or reserve go beyond the standard family birthday party. If you are planning on having something special as part of your party (e.g. jumping castle/inflatable, petting zoo, food vendor), Council will need to be notified.
Please email firstname.lastname@example.org with the following information included:
Please attach a copy of the contractor’s Public Liability Insurance (PLI) in the email.
Council requires that party organisers in this category have their own Public Liability Insurance. Please check with your own Home & Contents insurer to see if you are already covered by your policy.
Please note, an event permit will not be required for this type of party. For more information on Birthday Parties with Contractors, please refer to the Terms and Conditions: Birthday Parties with Contractors - Terms & Conditions (139.69kB)
For larger, more complex events, organisers are required to obtain an Event Permit by completing an application form and supplying supporting documentation to demonstrate that the event will be produced in a safe and structured manner.
If your event features one or more of the following elements an Event Permit will be required:
For further information, please visit www.whitehorse.vic.gov.au/Event-Permits.html.
For guidelines, application forms and additional information regarding conducting a sporting activity on sports fields within the City of Whitehorse, visit: www.whitehorse.vic.gov.au/Sporting-Activities.html.
For guidelines, application forms and additional information for personal trainers/health and fitness providers to conduct classes within the City of Whitehorse, visit: www.whitehorse.vic.gov.au/Use-of-Parks-and-Reserves-by-Health-and-Fitness-Providers.html.
To protect the community’s infrastructure, applications to access a park in order to access the rear of a property need to be submitted to Council for consideration.
A Park access permit must be obtained from Council's ParksWide Department before any vehicle enters a park or reserve. The permit application process is easy to follow and usually takes around seven working days to be reviewed and a permit issued.
Park Access is granted only if there is not an alternative way to access your property and there are no adverse impacts on the park or its users. Council reserves the right to reject any application.
Potential expenditure incurred by residents to accommodate alternative access will not be considered as part of the application process.
Download the Park Access Kit including Application Form (119.20kB)
Alcohol can be consumed in a park or reserve provided the alcohol is consumed in moderation by the person/s who brought the alcohol into the park or reserve and in accordance with legal age restrictions and other applicable laws in regard to alcohol.
Alcohol must be consumed responsibly and any unruly behaviour towards other park users will not be tolerated.
As part of the event permit application process, event organisers are required to read and agree to the Event Permit - Terms & Conditions (148.39kB). All events held within the City of Whitehorse must be produced in accordance with the Terms and Conditions.
379-397 Whitehorse Road, Nunawading, Victoria 3131Australia
Tel: (03) 9262 6333 Fax: (03) 9262 6490Email: email@example.com