Council produces policies, strategies and plans to help guide decisions and to achieve outcomes and goals.
- Complaints and Feedback Policy ( PDF 648.49KB)
Whitehorse City Council’s Complaints and Feedback Policy is a framework for how we manage all customer feedback. This includes customer compliments and complaints received verbally or in writing. It covers Council’s services, actions and decisions, including those made at Council meetings.
This Policy outlines how customers can easily provide feedback in a range of accessible ways. It outlines customer expectations around Council’s response, and ensures a fair and equitable approach towards the resolution of issues.
- Councillor Code of Conduct ( PDF 701.09KB)
Section 139(1) of the Local Government Act 2020 requires Council to adopt a Councillor Code of Conduct.
The purpose of the Councillor Code of Conduct is to include the standards of conduct expected to be observed by Councillors in the course of performing their duties and functions as Councillors.
- Council Expenses Policy ( PDF 693.24KB)
Section 41 of the Local Government Act 2020 requires Council to adopt a Council Expenses Policy.
This policy provides direction on the reimbursement of out-of-pocket expenses for Councillors and members of delegated committees.
- Election Period Policy ( PDF 206.78KB)
Section 69 of the Local Government Act 2020 requires Council to adopt an Election Period Policy.
This policy provides direction on the procedures that will apply during the election period to prevent inappropriate decision-making and to ensure the appropriate use of Council resources.
- Public Transparency Policy ( PDF 247.12KB)
Section 57 of the Local Government Act 2020 requires Council to adopt a Public Transparency Policy. This policy details Council’s support for transparency in its decision-making and the public awareness of the availability of Council information.
- Conference Attendance & Travel by Councillors Policy ( PDF 529.65KB)
This policy outlines the approval process for overseas and interstate travel by Councillors in an official capacity, including the process for reimbursement of expenses associated with such travel. The policy also ensures the statutory Register of Overseas or Interstate Travel is maintained in accordance with Regulation 12(a) of the Local Government (General) Regulations 2015.
- Public Interest Disclosures Procedures ( PDF 319.08KB)
This policy supports Councillors and Council Officers to avoid conflicts of interest and maintain high levels of integrity, accountability and public trust.
- Councillor Gift Policy ( PDF 253.01KB) The policy aims to provide direction for Councillors on how to respond and take appropriate action in regards to offers of gifts, benefits and hospitality
- Register of Gifts ( PDF 126.97KB)
Provides the details of all Councillor gifts accepted, returned or declined
- Audit & Risk Committee Charter ( PDF 244.27KB)
A key objective of Council is to ensure effective corporate governance through the implementation and application of strong and appropriate internal policies, procedures and controls which encompass all areas of risk management, Council’s control framework, its external accountability responsibilities, Council’s compliance with legislation, its internal and external audit activities and, in particular, the implementation of audit recommendations.
To assist in the ongoing achievement of this objective, Council has established an Audit & Risk Committee in accordance with the provisions of S53 & S54 of the Local Government Act 2020.
- Live Streaming and Video Recording Policy ( PDF 420.95KB)
This policy provides information and procedures in relation to the recording and live streaming of those public meetings/forums convened by Whitehorse City Council and held in the Council Chamber. The policy aims to improve accessibility and community participation in relation to decision making processes by allowing the public to watch meetings in real time via the internet without the need to attend in person.
- Corrupt or Improper Conduct Procedures
- Victorian Charter of Human Rights
- Collections Policy ( PDF 91.07KB)
This policy ensures sound management and development of the Whitehorse Art Collection and the Whitehorse Civic Collection, together with the provision of guidelines for visual arts exhibitions in Council venues. The policy aims to conserve, document and develop the Art Collection and Civic Collection in accordance with current museological practices; facilitate public access to the Art Collection and Civic Collection; and curate a diverse exhibition program for Whitehorse residents.
- Arts and Cultural Strategy ( PDF 1.73MB)
The Arts & Cultural Strategy 2014-2022 outlines the research, consultation and findings that emerged through a review of arts and culture in Whitehorse. The Strategy provides the framework for arts and culture in Whitehorse delivered through its facilities and programs.
- Asset Management Policy ( PDF 243.94KB)
This policy outlines what is required at the City of Whitehorse (Council) to ensure comprehensive and effective asset management practices are developed and utilised across all asset classes.
- Building Over Drainage Easements Policy ( PDF 598.87KB)
This policy is to provide a consistent approach and appropriate guidelines for approval or refusal of the construction of any building or structure over any drainage easement vested in Whitehorse City Council.
Investment and Economic Development Strategy Extension 2020-2022 ( PDF 3.6MB)
The Strategy Extension 2020-2022 aims to provide continued certainty around the role council provides in supporting and directing business and employment activity, to support a strong economic future for the City of Whitehorse. This document seeks to affiliate with the timing of the next Whitehorse Council vision and plan.
- Special Rate Charge Schemes in Retail Commercial Precinct or Centres Policy ( PDF 261.02KB)
This policy provides guidance for the implementation of special rate/charge schemes for commercial centres in Whitehorse. The policy provides information to assist business associations in identifying the resources and systems required during the establishment, implementation and administration of a scheme.
- Community Engagement Policy ( PDF 718.7KB)
This policy sets out Council’s commitment to engaging with our community and explains the role of Council and how the community can expect to be involved in decision making. It establishes a clear standard of engagement, and encourages a consistent approach, including evaluation, review and feedback to continually improve our processes which lead to more effective outcomes.
- Digital Strategy ( PDF 1.49MB)
Appendix 2 - Project Alignment Initiatives ( PDF 735.29KB)
Council’s digital transformation has begun and is expected to extend up to four years. The Strategy was approved by Council in June 2017.
While our transformation does include all of Council’s websites and social media points, it is more about improving Whitehorse resident’s service experience. This will include offering more online options while improving internal business processes and ensuring all of Council’s digital platforms, programs and systems speak to one another, such as customer service information, resident enquiries, rates and infringement payments and a range of permit applications.
- Procurement Policy ( PDF 1.09MB)
This policy provides a framework to assist and ensure the efficient, effective, socially, ethically and sustainably responsible procurement of goods, services and works for Whitehorse City Council. The policy ensures consistency and control over procurement activities; demonstrates accountability and transparency to ratepayers; and demonstrates the application of best practice in procurement.
- Purchase Order Terms and Conditions
- Information Technology Strategy 2020-2025 ( PDF 1.58MB)
This document sets out the Information Technology Strategy for Whitehorse City Council from 2020 to 2025. It replaces a previous IT Strategy adopted in 2014.
The Strategy is intended to provide direction to all decision makers within Whitehorse City Council regarding information technology, enabling business and technology decisions to be aligned. Through this, individual decision makers can be confident that the decisions they make in accordance with this Strategy will also align with decisions made by others within Council. As a result, Council resources will be used most efficiently, and decisions will be made most effectively.
- Special Charge Scheme Infrastructure Policy ( PDF 67.47KB)
This policy provides a strategic framework to assist Council in establishing special charge schemes for infrastructure projects pursuant to Section 163 of the Local Government Act 1989. This policy applies to projects including installation of new easement drains, construction of new or previously formed but unconstructed roads and footpaths, and the replacement of overhead power lines with underground power lines or the aerial bundling of overhead power lines.
- Media Relations Policy ( PDF 302.06KB)
This policy summarises how to develop effective media relations in the dissemination of Council information, and determine who will represent Council in speaking to the media. This policy refers to all print and electronic media; local, metropolitan and national newspapers, magazines; industry newsletters; television and radio.
- Social Media Guidelines - Councillors ( PDF 947.41KB)
This guide has been developed to promote and guide the use of social media by the elected Councillors of Whitehorse City Council. Social. The guide is intended to assist Councillors to use social media in a way that minimises exposure of Council and Councillors to legal and reputational risk.
- Use of and Access Over Council Parks and Sportsfields Policy ( PDF 314.95KB)
This policy provides guidelines for use of, or access over, Council managed parks and sportsfields by schools, community groups/organisations, residents and corporate groups. The policy ensures appropriate passive and/or active recreational use within the parks and sportsfields of the City of Whitehorse, including the control of vehicle access and the nature of equipment and/or animals brought onto the park or sportsfield.
- Plaques and Memorials in Council Public Open Space Policy ( PDF 120.53KB)
This policy provides a framework for assessing community requests for the installation of new plaques and memorials within public open space in the City of Whitehorse, and ensures that the installation and ongoing management of new and existing plaques and memorials in open space is undertaken in an agreed manner.
- Whitehorse Open Space Strategy
Part One – Background and Overall Strategy Recommendations ( PDF 3.4MB)
Part Two – Precinct Recommendations ( PDF 5.96MB)
The Whitehorse Open Space Strategy sets out a cohesive direction for the future provision, planning, design and management of publicly owned land that is set aside for leisure, recreation and nature conservation purposes.
- Whitehorse Play Space Strategy ( PDF 1.91MB)
This strategy provides Council with a framework for the provision of its play spaces across the municipality. The Strategy addresses how we provide, improve and manage our play spaces now and into the future - and to ensure play environments continue to be a highly valued local government service delivered to our community.
- Discontinuance and Sale of Unnecessary Roads Policy ( PDF 317.84KB)
This policy facilitates the discontinuance and sale of roads and reserves that are no longer reasonably required for access or for the purpose they were originally set as side for. The policy allows for either adjoining property owners or Council to be provided with an efficient and equitable means of acquiring ownership of such land.
- Parking on Nature Strips Policy ( PDF 278.19KB)
This policy outlines Council officer practice in the enforcement of Road Rules Victoria for parking of vehicles on nature strips to prevent damage to the community assets on nature strips and facilitate safe and efficient movement of pedestrians and vehicles.
- Heritage Kerbs Channels and Laneways Policy ( PDF 1.28MB)
This policy aims to preserve significant heritage bluestone kerb and channeling, bluestone laneways and brick laneways in the City of Whitehorse.
- CCTV in Public Places Policy ( PDF 114.04KB)
The policy assists Whitehorse Council to regulate the operation and management of Council-owned CCTV systems which have been (or which in the future may be) installed for use in public places. The policy enables Council to fairly, appropriately and reasonably perform its functions and exercise its powers in connection with public place surveillance throughout the municipality.
- Whitehorse Integrated Transport Strategy 2011 ( PDF 2.2MB)
- Community Road Safety Strategy 2013 ( PDF 2.12MB)
- Cycling Strategy ( PDF 2.48MB)
- Box Hill Integrated Transport Strategy ( PDF 14.79MB)
This policy ensures that personal information received by the Council is collected and handled in a responsible manner and adheres to the Information Privacy Principles in the Privacy & Data Protection Act 2014 and the Health Privacy Principles in the Health Records Act 2001. This policy applies to all Council employees, Councillors and contractors.
- Rates Hardship Assistance Policy ( PDF 603.2KB)
This policy ensures ratepayers experiencing genuine financial hardship situations are aware of their entitlements regarding rating assistance available under the Local Government Act 1989 and the Fire Services Property Levy Act 2012, and the options and assistance available by Whitehorse City Council.
- Street Numbering Policy ( PDF 397.51KB)
This policy provides guidelines for the allocation of street numbers to properties throughout the municipality to facilitate the identification of properties in the municipality by the use of a logical pattern of street numbering. The policy considers, in allocating street numbers, the need for quick location of properties by drivers of emergency vehicles as well as location of properties by Australia Post and the general public.
Whitehorse Recreation Strategy 2015-2024 ( PDF 2.06MB)
This Recreation Strategy has been prepared to provide Council with a decision-making framework for recreation and sport. It has been prepared in consultation with the community and recreation stakeholders.
Pavilion Development Policy ( PDF 450.88KB)
This policy provides facility standards to guide the development and/or refurbishment of pavilions and a framework for the funding contributions towards pavilions.
Floodlighting Policy - Outdoor Sports & Recreation ( PDF 800.31KB)
To provide a consistent approach for the use and management of floodlights at Council outdoor sports and recreation venues to support community participation and consider the residential amenity of adjoining properties and the surrounding area.
Criteria and Procedures for Naming Council Facilities After Individuals Policy ( PDF 359.59KB)
This policy defines the criteria and procedures for the naming of Council facilities after individuals. This policy applies to, but is not limited to, buildings or parts of buildings; outdoor areas, reserves, sports fields; other facilities recommended for naming by Council that are owned, operated or controlled by the City of Whitehorse.
- Climate Response Plan 2020-2022 ( PDF 4.07MB)
- Sustainability Strategy 2016-2022 ( PDF 4.54MB)
- Whitehorse Waste Management Plan 2018-2028 ( PDF 4.15MB)
- Whitehorse Urban Biodiversity Strategy ( PDF 2.03MB)
- Urban Forest Strategy 2021-2031 ( PDF 2.08MB)
- Urban Forest Strategy Action Plan 2021-2031 ( PDF 790.57KB)
- Interim Urban Forest Policy and Tree Management Plan ( PDF 1.89MB)
Outlines how trees are maintained and managed on public land owned and managed by Council including street trees and park trees.
- Urban Forest Strategy Action Plan 2021-2031 ( PDF 790.57KB)
Please note, Council has reviewed its policies in the context of the Victorian Charter of Human Rights and Responsibilities Act 2006.
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