• Eligibility will be assessed upon application having regard to these Guidelines.
• Eligible applicants include 
  • Whitehorse community groups; 
  • Volunteer or not-for-profit organisations with membership basis within the municipality; and
  • Agencies responsible for providing services within the municipality.
• Eligible applicants must favour inclusiveness and not exclude attendees from an activation pod for any reason.
• A maximum of 4 bookings per calendar year per eligible group, including a maximum of 2 weekend dates.  Additional bookings may be made available upon application.
• A Certificate of Currency is required upon application for an activation pod for public liability insurance cover of up to $20 million. The Certificate must cover hire and use of the public space for the desired purpose. 
• If an eligible applicant does not have public liability insurance, Council carries a Casual Hirers Liability insurance policy which generally extends to casual hirers of Council-owned reserves and facilities. The policy is intended to provide liability insurance for individuals or groups that are using Council facilities on a casual basis and who would not reasonably be expected to have their own public liability insurance cover. Eligibility for the cover must meet the policy conditions and exclusions and approval from the Insurer. This will be determined on a case-by-case basis by Council.
• All eligible applicants must be aware of, and compliant with, the reporting requirements under the Commission for Children and Young People – Child Safe Standards.
• Activations must take place entirely within an activation pod only.
• A proposed activation must not affect other users’ enjoyment of a municipal place or road or be a detriment to public amenity. An activation must comply with all requirements of Council’s Community Local Law 2014.
• Eligible applicants must not cause damage to any Council asset.
• Activations must not involve alcohol.
• A Temporary Food Permit is required for groups intending to sell or give away food. 
• A person must not distribute to any person any advertising material or promotional items or any printed material without a permit.  They may be made available at a pick-up point for interested people. For example, a pick-up point could be a table or stand.
• Activations must be assessed by eligible applicants to ensure that they are safe for all participants, including identifying and rectifying any potential areas of risk.
• For the duration of an activation, eligible applicants must:
  • maintain access for emergency and delivery vehicles
  • ensure safe access for people with visual impairment or restricted mobility
  • not impede access to public places
  • comply to any written or verbal instructions from Council or relevant authorities
• Council reserves the right to cancel any booking/activities that are not conducted in accordance with Council’s Placemaking Activation Guidelines.  

Temporary Food Premises Permit Through Streetraders

If an eligible applicant intends on selling or giving away food, it is required to meet food health and safety requirements under the Food Act; to apply for a Temporary Food Permit eligible applicants must contact Streatrader, at streatrader.health.vic.gov.au, to apply online. Or call Council’s Environmental Health team on (03) 9262 6197 for further information.